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Office Manager & Management Assistant

Office Manager & Management Assistant

Orbisk Utrecht

What is required?

  • Bachelor's degree (hbo or wo)
  • Good communicative skills and good at multitasking
  • Good command of Dutch and English, both oral and in writing
  • You can handle stress well and have a self-starting personality

What will you get?

  • €2.700 - €3.700 gross p/m based on fulltime
  • 32 to 40-hour working week depending on preferences
  • Pension
  • 30 days holiday (based on fulltime)
  • €200 netto home office budget per year
  • Training opportunities and budget
  • Travel allowance, company laptop, and free lunch at the office
  • Working from home is possible, home office- and learning budget

What will you do?

  • 30% Recruitment and HR-related tasks
  • 30% Office tasks
  • 10% Processing questions and mails
  • 10% Facility tasks
  • 10% Offering support to MT
  • 10% Internal and external meetings

This vacancy has been created based on interviews with employees to help you get a realistic preview of the job.

Ask a question directly

Mandla Malaba

Recruiter

Vacancy

As an Office Manager & Management Assistant at Orbisk, you are responsible for performing various activities in the office and the human resource department. By doing so, you ensure a healthy and structured working environment. As the Management Assistant, you are the right hand of the CEO and Managment Team and help with diverse responsibilities.

You are the person that makes the office run smoothly. You are the first potential contact for employees with questions about employment conditions, such as salaries, holidays and the pension scheme. But also make sure everybody feels at home in our office and that people feel the freedom to be and express themselves. You provide guidance with facility matters and organize the lunch (no food waste of course! ;)). Aside from that, you arrange the organization of small and larger (team) events. You also support the Management Team and CEO with varying tasks to support the MT, differing from sorting out and researching specific issues, managing agenda's and scheduling specific meetings. You help with the (financial) administration and sort incoming mails in the general mailbox: some you pick up yourself, others you send over to a colleague or you delete them.

You work in the People Team, which consist of an Head of People and People Recruiter.

If you enjoy working with different people on an operational and strategic level, and you don’t mind having to structure your daily task well, then this the job for you.

Calendar

Office Manager & Management Assistant

On a nice day, you partake in different activities: you arrange a new team event, and you make sure everything is in order for when two new employees will start at the office.

On a lesser day, you miss an interesting lead in the mailbox. Also, you receive a disappointing reaction to the lunch because some things were not in stock.

  • 08:00
  • 09:00
  • 10:00
  • 11:00
  • 12:00
  • 13:00
  • 14:00
  • 15:00
  • 16:00
  • 17:00
  • 18:00
    • Lunch
    • Preparing and ordering lunch
    • Processing e-mails
    • Checking job applications
    • Administrative tasks
    • Lunch
    • Answering internal and external questions
    • Hunting for new employees
    • External meeting with Accountant
    • Answering internal and external questions
    • Recruitment tasks
    • Researching lease companies
    • External meeting with Pension company
    • Processing e-mails
    • Answering internal and external questions
    • Lunch
    • Checking job applications
    • External meeting with cleaning company
    • Preparing onboarding of new employees
    • Processing e-mails

Firsthand experience

The sales employees have several appointments a week, and thus have been promised a car at their disposal. How do you sort this out?

First, you look for a suitable lease company. You construct the conditions in a way that makes clear who is and is not eligible to get a car. Then, you investigate the options and conditions. You request information, research the financial picture, and eventually come up with a proposal. You take into consideration how sustainable the options are, and if employees will have to contribute to the cars themselves.

Eventually, you present your final options to the MT, who will make the final decision.

Growth

At Orbisk, there are several opportunities to grow as an employee. Various courses are offered, allowing you to develop yourself optimally. You work in a fresh and creative start-up, where everyone wants to learn from each-other. Everyone has his own specialisation. In the coming years, the organisation will also focus on international growth, which means that more and more new positions will become available. 

HR/Office Manager

Working at Orbisk

Orbisk is a start-up with a clear mission: to make the global food system more sustainable. The start-up provides complete insights into the food flows of hospitality organisations. Orbisk does this by offering a smart camera and scale that uses image recognition to register which food is thrown away, when and in what quantity. The customer can view this data in the dashboard, which provides insight into food wastage and can be used to reduce it. 

  • Main office in Utrecht
  • 60% / 40%
  • Average age is 30 years
  • 25 employees
  • Working from home options

Colleagues

Claudia Cyndecki Delcol (28) - Marketing Manager, marketing department

Why did you decide to work for this company?
Working for a sustainable food tech company has always been a professional goal of mine. I applied for the position as I wanted to challenge myself to work in a start up and for a newly created role that gave me many responsibilities and opportunities.

What was your previous job?
Marketing Manager - InterContinental Amstel Amsterdam.

What do you do in your spare time?
Cooking, reading, eating out and walking.

Sharon Reijmers - Head of Sales

Why did you decide to work for this company?
I really wanted to work for a company 'doing good for the world'. In a role where I can use my commercial talents to increase the positive impact.

What was your previous job?
Sales Leader Chains at Unilever Food Solutions.

What do you do in your spare time?
I am a real foodie: I love good food and drinks.

Olaf van der Veen - Cofounder & CEO

Why did you decide to work for this company?
Because I wanted (and want) to use the abilities I have to solve for real and big world problems! As one of the founders, I never had to apply. Still, I apply a little bit every time I recruit new team members, because it has to be a mutual match, so we have just as much of a duty to tell our story well to you!

What was your previous job?
Data Consultant at AholdDelhaize.

What do you do in your spare time?
Listening to (live) music, going out with our home and office dog 'Koffie' and adrenaline sports (wakeboard, snowboard, kitesurf).

Pieter Marsman (31) - AI engineer

Why did you decide to work for this company?
It is important to me to have a positive impact on society and the global environment. In my daily live and during working hours. Orbisk allows me to use my knowledge and apply my skills to the biggest challenge of our time.

What was your previous job?
ML Engineer - Dutch National Police 6.

What do you do in your spare time?
Kitesurfing.

Lola Slager - Sales Manager - afdeling Sales & Marketing

Why did you decide to work for this company?
Before this, I worked in the retail and out-of-home segment for soft drinks. Here I discovered that I liked the out-of-home channel the most, but I missed not being able to deliver a positive impact for a better future. Then Orbisk came my way where I found sales, out-of-home and sustainability, the perfect combination for me.

What was your previous job?
Brand Manager.

What do you do in your spare time?
Meeting up with family and friends and going out with my boyfriend.

Application process

Introduction by phone
Interview with Hiring Manager
Interview with Teammembers

Interesting job?